Contract Register

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Contract Register

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The contract register is restricted to central trust administrators. If you need to raise a procurement request, use the Procurement Planner below.

Go to Procurement Planner

How to use this contract register

General Overview

This register provides a comprehensive list of all contracts held across the Trust, including those specific to your school. It is the budget holder's responsibility to regularly review their contracts and ensure that all data in the register is accurate and up-to-date. The register is a key tool to support you in discussions with your Finance Business Partner, helping to ensure that your contracts remain relevant, compliant, and provide value for money.

Need Support?

The procurement team can provide support, advice, and templates for supplier termination notices. For any assistance or questions, please contact us.

Entering into a New Contract

Important Responsibility:

All new contracts, regardless of their value or duration, must be approved by the procurement team before any agreement is signed. This is a mandatory step to ensure compliance with the procurement policy.

To begin the process, please copy your standard school contract intake link or request documentation tracking instructions here.

Managing Your Contracts

The register includes helpful features to assist you with contract management:

Kanban View: This visual board helps you easily track contracts that are approaching their end date or have already expired, allowing you to plan ahead for renewals or terminations.
Trust-Wide Contracts: Please note that contracts designated as 'Trust-Wide' are managed centrally by the Procurement team. Generally, no action is required from schools for these agreements.

Updating or Ending a Contract

To notify the Procurement team of a change, provide new documentation, or signal your intent to terminate an existing contract, please use the 'Update Contract' button located next to the relevant entry in the register.

Important Responsibility: While you must inform the Trust of your intent to exit a contract via the register, it remains the budget holder's responsibility to formally notify the supplier that the contract will end, in line with the agreement's termination clause.